How much are the fees?

For non-subscribers, HiveFi charges a 10% processing fee on payments made through the platform. If your caregiver is an Apiari subscriber ($29.99/month), HiveFi charges a 3% card processing fee instead. You’ll always see the applicable fee before you submit a payment. Caregivers can subscribe directly from their Apiari profile once their profile is created.

Can I use HiveFi for eldercare?

Yes. HiveFi can be used to pay an eldercare caregiver, as long as the expense is eligible under IRS dependent care guidelines and/or eligible under your employer’s reimbursement program, if applicable.

Do I need an FSA to use HiveFi?

No. HiveFi can be used without an FSA. If you have an FSA or employer reimbursement benefit, HiveFi helps you generate organized, benefit-ready documentation. You may also use records for eligible dependent care expenses under IRS guidelines.

Does HiveFi guarantee reimbursement?

No. Reimbursement depends on your employer’s benefit rules and eligibility. HiveFi provides reimbursement-ready receipts and summaries to support submission when your plan allows.

Is HiveFi for any babysitting?

HiveFi is designed for caregiver payments and documentation. Eligibility for pre-tax benefits, employer reimbursement, or tax benefits depends on the purpose of care and applicable plan/IRS rules.

Is HiveFi for full-time nannies?

Yes. HiveFi can be used for ongoing caregivers such as full-time nannies. You can keep payments and documentation organized for reimbursement workflows and tax time where eligible.

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Pay your caregivers using smart payment tools

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Use pre-tax and employer childcare benefits to pay your sitter.

FSA-ready receipts, reimbursement documentation, and clean records for tax time.

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Save on Care with HiveFi

Whether it’s a family member or your long-term nanny, if you are paying them for care while you work or while you look for work, you may qualify for dependent care tax deductions or FSA reimbursements. Saving up to 37% in taxes.

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FSA-Ready Receipts.

Skip the paperchase. We help you to collect your caregiver’s W9 information and generate FSA-ready receipts. You can also use the receipts for tax time to claim dependent care deductions for qualifying expenses.

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Get Reimbursed by Your Employer.

If your employer has a care benefit program that reimburses you for care expenses, add your caregiver to Apiari to conveniently pay them and get reimbursement-ready receipts each week.

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Child and Dependent Care Tax Credit

If you’re paying for care so you can work (or look for work), you may qualify to use pre-tax dependent care benefits or claim dependent care tax benefits for eligible expenses under IRS guidelines. HiveFi keeps provider details and payment records organized so you can file confidently when claiming the Child & Dependent Care Tax Credit.

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How it Works:

(1) Add your provider: Invite your care provider to complete a quick onboarding form. We will set up their payment profile.

(2) Pay through Apiari: Book and pay your provider via their payment profile.

(3) Weekly receipts and summaries: Use for FSA and employer reimbursement, and tax filing.

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Frequently Asked Questions

For non-subscribers, HiveFi charges a 10% processing fee on payments made through the platform. If your caregiver is an Apiari subscriber ($29.99/month), HiveFi charges a 3% card processing fee instead. Caregivers can subscribe directly from their Apiari profile once their profile is created.‍ ‍
Yes — HiveFi can be used to pay an eldercare caregiver as well, as long as the care you’re paying for is an eligible dependent care expense under IRS guidelines (and/or eligible under your employer’s reimbursement program, if applicable). HiveFi will help you keep organized payment records and generate documentation for reimbursement or tax time when eligible.
No. HiveFi helps you organize payments and documentation whether you’re using an FSA, an employer subsidy, or simply want clean records for tax time.
Each employer plan is different, but HiveFi provides documentation designed for common reimbursement requirements.
HiveFi is designed for work-related care (care that enables you to work or look for work). This includes babysitting. Eligibility rules vary by plan and tax situation.
No. Full-time nanny arrangements typically require payroll. We can connect you with GTM Payroll Services.
Check out more FAQs here or send us your question here and we will get back to you as soon as possible!

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Pay with HiveFi

Pay your caregivers using smart payment tools